Secure Video Hosting with Synthesia: How Enterprises Protect Their Content
Video is no longer just a marketing tool — it’s how companies train employees, update stakeholders, and share sensitive information internally. But while creating video has become easier than ever, distributing it securely is a different challenge. Internal all-hands, compliance training, or customer-specific tutorials shouldn’t be treated like a public YouTube upload.
That’s where Synthesia’s hosting and player security features step in. They give you full control over who sees what while still delivering the benefits of interactivity, analytics, and effortless updates.
In this post, we’ll explore the different levels of access control available in Synthesia, and how enterprises use them in real-world scenarios.
1. Why Security Matters in Video Hosting
- Internal updates often contain confidential strategy, financial, or HR information.
- Compliance training needs to be restricted, auditable, and tracked.
- Customer-specific content must be limited to the right accounts and stakeholders.
Traditional video hosting forces a trade-off between security and usability. Synthesia eliminates that trade-off by baking security options directly into the hosting layer.
2. Levels of Security in Synthesia Hosting
Think of Synthesia’s access controls as a spectrum: from lightweight sharing to enterprise-grade protection.
a. Lightweight Controls
Unlisted Videos
- Share via unique, non-indexed URL.
- Perfect for low-sensitivity content (partner updates, FAQs, early feedback loops).
- Similar to how Google Docs or Notion handle “shareable links.”
Password Protection
- Add a password gate for external stakeholders, board members, or design partners.
- Simple, effective, and doesn’t require provisioning accounts.
b. Team-Based Controls
Workspace Access
- Restrict videos to specific workspaces within your Synthesia org.
- Ideal for internal departments (HR, L&D, Support) who need segmented access.
- All player features (analytics, interactivity, versioning) remain intact.
c. Enterprise-Grade Protection
SSO-Gated Access
- Integrates with Okta, Azure AD, Google Workspace, and other identity providers.
- Only authenticated employees from verified domains can watch.
- Supports just-in-time provisioning, ensuring seamless access without extra licenses.
- Perfect for: CEO all-hands, financial updates, compliance training.
API-Driven Access with Short-Lived Links
- For advanced integrations, use Synthesia’s API to generate short-lived MP4 links.
- Offers strict control in highly regulated workflows (though without the interactive player and its analytics).
- Useful when embedding into external apps with their own access systems.
3. Real-World Examples
| Protection Type | Scenario | Customer Story Example |
|---|---|---|
| Password-Protected Videos | Sharing product walkthroughs with design partners | AcmeTech shares prototype onboarding videos with trusted partners under NDA. |
| Sharing strategy updates with investors | FinGrow sends password-gated quarterly updates to its board. | |
| Workspace-Based Access | HR policy updates | GlobalCorp shares sensitive HR policy videos only within the HR workspace. |
| L&D microlearning content | A manufacturer’s L&D team restricts safety training by role. | |
| Unlisted Links | Partner enablement content | AdPro shares best practice guides with agency partners via unlisted links. |
| Beta feedback | TechWave embeds unlisted feedback videos in beta portals. | |
| SSO-Gated Access | CEO all-hands and financial rollouts | RetailPro limits viewing to Okta-authenticated employees. |
| Compliance training with audit tracking | A pharma company delivers GDPR training gated via Azure AD. |
4. Why Synthesia Security Stands Out
- Security without trade-offs: You don’t lose analytics, interactivity, or versioning when locking down content.
- Scales with your needs: Start with unlisted links, upgrade to SSO as you grow.
- Enterprise alignment: Fits seamlessly into identity and compliance workflows.
5. Next Steps
If you’re using Synthesia for sensitive content, make sure you’re taking advantage of these hosting options:
- Use unlisted or password protection for lightweight external sharing.
- Set up workspaces to manage departmental or role-based access.
- Enable SSO gating for enterprise-wide compliance and control.
- Explore the API for advanced, short-lived link workflows.
Video security isn’t an afterthought. With Synthesia, it’s built in.
